Tools Guide: 30+ ADHD-Friendly Apps for Entrepreneurs 🚀

Visual Timer

A timer designed for the ADHD brain to help you see time passing, combat time blindness, and manage focus sessions.

Daily Framework Builder

Create a flexible daily routine with a simple planner that provides structure without the pressure of a rigid schedule.

Power Blocks Timer

An ADHD-friendly alternative to the Pomodoro technique. Work in focused sprints with enforced breaks to make progress without burnout.

Energy Tracker

Log your energy levels throughout the day to discover your unique productivity patterns and schedule your most important tasks accordingly.

Why it works for ADHD: Todoist uses a clean interface that won't overwhelm you. Color-coded priority levels help you see what's urgent at a glance. The app lets you break big projects into subtasks, making overwhelming work feel manageable.

Key Features:

• 🔴 Priority levels (P1-P4 with colors)
• 🔄 Recurring tasks for routines
• 📧 Email integration to turn messages into tasks
• 🏷️ Labels and filters for organization

TickTick uniquely combines three ADHD essentials: task lists, Pomodoro timers, and habit tracking. No more juggling multiple apps!

Why ADHD brains love it:

• 🍅 Built-in Pomodoro timer (work in focused bursts)
• 📋 Checklists within tasks (break things down further)
• 📊 Habit tracker included (build routines)
• 🔔 Smart reminders with multiple alerts

Notion is the "ADHD brain's digital playground." Build exactly what you need - nothing more, nothing less.

ADHD-Friendly Features:

• 🎨 Completely customizable layouts
• 📊 Multiple views (lists, boards, calendars)
• 🔗 Everything connected in one place
• 📱 Templates to start quickly

📌 Dashboard
├── 📅 Today's Focus (3 items max)
├── 🎯 This Week's Goals
├── 💼 Client Projects (Kanban board)
└── 💡 Random Ideas Parking Lot

Structured transforms your to-do list into a visual timeline. Instead of an overwhelming list, you see colored blocks showing when you'll do each task.

Why it's perfect for time blindness:

• ⏰ Drag-and-drop scheduling (make time tangible)
• 🎨 Color-coded time blocks (instant visual clarity)
• 📱 Timeline view (see your whole day)
• 🔔 Block notifications (gentle transitions)

Tiimo was specifically designed for ADHD users. Every feature considers how neurodivergent brains work best.

Standout Features:

• 🖼️ Icons and colors for instant recognition
• ⏲️ Visual countdown timers (see time passing)
• 📱 Home screen widgets (always visible)
• 🌈 Routine templates (morning, work, evening)

Created by founders with ADHD, Sunsama understands the tendency to overbook yourself. It actively helps you plan realistic days.

Game-Changing Features:

• 📥 Pulls tasks from everywhere (email, Trello, etc.)
• 🎯 Daily planning ritual (intentional focus)
• 🚦 Workload warnings (prevents burnout)
• 🌙 Shutdown routine (celebrate progress)

Habitica turns your life into an RPG. Complete real tasks to level up your avatar and earn rewards.

ADHD Superpowers Activated:

• 🎮 Instant rewards (XP and gold for tasks)
• 👥 Party quests (accountability with friends)
• 🏆 Achievements (dopamine hits!)
• 🐉 Boss battles (group challenges)

Amazing Marvin offers 100+ optional features you can mix and match. It's like building your own productivity app.

Unique ADHD Helpers:

• 🧙‍♂️ Procrastination Wizard (coaches through blocks)
• 🎛️ Modular features (turn on/off individually)
• 📊 Multiple planning styles (find what works)
• 🎯 Pre-made ADHD templates (quick start)

Wave removes the biggest barrier to financial management - cost and complexity. Everything you need is in one simple dashboard.

ADHD-Winning Features:

• 💸 Actually free (no trial limits)
• 📱 Receipt scanning (snap and forget)
• 📊 Simple dashboard (see finances at a glance)
• 🧾 All-in-one (invoicing + accounting)

Xero automates the boring stuff so you can focus on what matters. Less manual work = fewer forgotten tasks.

Why ADHD entrepreneurs choose Xero:

• 🔄 Auto-import transactions (set and forget)
• 📷 Hubdoc receipt capture included
• 🎨 Clean, modern interface (low visual clutter)
• 🔗 Connects everything (payment systems, CRM)

Less Annoying CRM strips away complexity. No features you won't use, no confusing menus.

Perfect for ADHD because:

• 🎯 Only essential features (contacts, tasks, pipeline)
• 📞 Amazing support (they'll help you set up)
• 🧠 No learning curve (intuitive from day one)
• 💰 No pricing tiers (one simple price)

Trello uses boards, lists, and cards - like digital sticky notes. See all your projects at a glance.

ADHD-Friendly Design:

• 👀 Completely visual (no dense text)
• 🎯 Drag-and-drop simplicity
• 🏷️ Color labels (instant categorization)
• ✅ Progress is visible (satisfying to move cards)

📋 Client Project Board
├── 💡 Ideas
├── 📝 To Do
├── 🚀 In Progress
├── 👀 Review
└── ✅ Complete

Asana helps break big projects into bite-sized pieces. Perfect for avoiding overwhelm.

Using Asana with ADHD:

• 🔨 Task chunking built-in (subtasks galore)
• 🚦 Priority tags (focus on what matters)
• 📅 Multiple views (list, board, timeline)
• 💬 Comments on tasks (all context in one place)

Otter.ai is your AI note-taker. Focus on the conversation while Otter captures everything.

Game-Changer for ADHD:

• 🎙️ Auto-transcribes meetings (perfect memory)
• 🔍 Searchable transcripts (find anything fast)
• 🤝 Zoom integration (joins automatically)
• 📌 Highlight key points (mark important moments)

Focusmate provides on-demand accountability partners. Work alongside someone else (virtually) to stay on track.

Why it's ADHD gold:

• 👥 Body doubling on demand
• ⏰ Structured sessions (25, 50, or 75 min)
• 🤝 Brief check-ins (state your goal)
• 🌍 Global community (always someone available)

Forest makes staying focused fun. Plant virtual trees that grow while you work - leave the app and they die!

Brilliant for ADHD because:

• 🌳 Visual progress (watch trees grow)
• 😢 Gentle guilt (don't kill the tree!)
• 🏆 Achievements to unlock
• 🌍 Real trees planted as rewards

OneTab - Tame Tab Chaos

Function: Collapses all tabs into a list with one click

Why it helps: Visual clutter = mental clutter. OneTab instantly cleans your workspace while saving tabs for later.

StayFocusd - Block Time Wasters

Function: Limits time on distracting sites

ADHD benefit: Sets hard boundaries when willpower fails. Can't check Facebook if it's literally blocked!

RescueTime reveals where your time actually goes. Automatic tracking shows patterns you might not notice.

Tackles ADHD time blindness with:

• ⏱️ Automatic time tracking (runs in background)
• 📊 Detailed reports (see time visually)
• 🎯 Goal setting (aim for improvements)
• 🚫 FocusTime blocking (nuclear option)

Noisli lets you mix ambient sounds for perfect focus. Find your ideal background noise recipe.

ADHD-Optimized Features:

• 🎵 Mix multiple sounds (rain + coffee shop)
• 🎨 Save combinations (morning vs afternoon mix)
• 📝 Distraction-free editor included
• 🎧 Offline access (download mixes)

Coffitivity - Café Sounds

Price: Free

Special: Recreates coffee shop productivity vibe

Focus@Will - Science-Based Music

Price: $70/year

Special: Music scientifically optimized for ADHD focus